I was pleased to learn today that Justin G. Schiller (BATTLEDORE LTD) will be joining all the other distinguished exhibitors participating in the inaugural viaLibri Virtual Showcase on December 12, 2024.

Since showcase registration began 23 days ago I have been pleasantly surprised by the general stature of the exhibitors who have signed up so far (though not all of them with Justin’s 64+ years as a bookseller).  I am anticipating  more.

If you were concerned, rest assured that we do not require 60 years experience from our exhibitors.   And if you want to know more  you can find out here.

It has already been two weeks since we opened registration for exhibitors in our forthcoming virtual showcase. Since then we have have been asked a variety of good questions regarding how our showcase operates and what you can do with it. Anticipating still more questions to come, I thought it might be useful to compile and answer a list of frequently asked questions (FAQs) that addressed many of the things our exhibitors, current and future, may want to know.

The list that Al and I came up with will be found below. If you have any other questions that have so far been overlooked please don’t hesitate to send them on. An FAQ Chapter 2 will surely follow.

FAQs For Virtual Showcase Exhibitors

Is there a discount for viaLibri subscribers? How do I make sure I qualify?

Yes, there is a 20% discount on all registration fees for viaLibri Premium Services subscribers. If you are a subscriber and you are signed in to viaLibri with the correct account then this discount will be applied automatically when you register for the showcase.

Can I increase my item count after I’ve signed up?

Yes. You can upgrade at any point until 48 hours before the showcase opens. All you will need to pay is the difference between the price of package you currently have and the price of the package you’re upgrading to.

See our help page for more details on how to do this.

Can I replace items once they’ve sold?

No. Once the showcase opens you will not be able to replace any items that have sold. You will be able to remove an item from sale if needed, but you will not be able to substitute a new item in its place.

Does Libribot also look for matches that appear in viaLibri Virtual Showcases?

Yes, the viaLibri Virtual Showcase is fully integrated into the rest of the viaLibri system.

Libribot is our wants matching service. Over 175,000 sets of search criteria have been saved in our database by our registered users, and every one of them will be checked against the listings in the showcase. Any users whose wants match items in the showcase case will be emailed a list of those items just before the showcase opens.

Normally there are limits on how many wants are searched per day for each user, depending on subscription level. We are waiving those limits for the showcase, so all wants will be checked against showcase items, regardless of subscription level.

Are there any limits on the number or size of images that can be uploaded?

Not that you’ll notice, no. You can add up to 100 images for each item, and each image can be up to 50MB in size. As long as you’re uploading normal JPEG photo files you shouldn’t have any problems.

Can I import items from my own website?

Yes. If your website listings are already included in viaLibri’s search results via our Harvest service then they can easily be copied over to the showcase. See our help page for instructions on how to do this.

How do payments for items in the showcase work?

viaLibri will not take any payments as part of the Virtual Showcase checkout. When someone buys an item from the showcase you will receive an email notifying you of the purchase. It is then your responsibility to get in touch with the buyer in order to specify the final postage charges and arrange payment.

Will buyers be able to reserve items?

Yes, buyers will be able to reserve items by clicking a button on the item page. This reservation will only last for 20 minutes: long enough for them to do some further research, but short enough that it shouldn’t get in the way of another sale if they’re not a serious customer.

Exhibitors can also reserve their own items (i.e. put them on hold) via the Exhibitor’s Dashboard. There is no time limit on these reservations.

When do I have to add my items by?

All items must be added 48 hours before the start of the showcase. After this point you will still be able to edit items and add images, but you will not be able to add new items.

Will items still be visible after they’ve sold?

Yes, items are still visible in the showcase once they have been sold. They will be clearly marked as “Sold” and their price will be hidden.

Can I set the order that items are shown on my profile page?

Yes. Once you’ve added your items in the Exhibitor’s Dashboard you can drag them up and down to set the order of items. These changes are saved automatically so there’s no need to press a button once you’re done.

How many categories or tags can you assign to each item?

There is no limit. You can use as many categories as you need to effectively describe your items.

What can I do if my item doesn’t belong in any of the existing categories?

You can easily create your own more useful categories and add them to the large selection already provided.

Do item listings include the name of the exhibitor?

Yes. Every item found when searching or browsing will have its seller clearly identified.

Can the Showcase translate items into foreign languages?

Yes. Located at the bottom of each item page there is a “translate” link which can translate item descriptions between 33 different languages.

Does the Showcase convert prices into foreign currencies?

Yes. Prices can be displayed in 13 different currencies.

To browse all the items in the showcase do I have to view each exhibitor’s items separately?

No. One click is enough to browse all items. To facilitate browsing, those results can then be sorted by year of publication, price, author, title or exhibitor.

Can descriptions of items of interest be saved for later reference?

Yes. On each item page there is a link labelled “Add to clipboard.” Clicking this link will save the item to your viaLibri “clipboard” where you can easily find it again later, even after the showcase has closed.

Can items be purchased directly from exhibitors without using the showcase checkout form?

Yes. You do not have to make a purchase using the showcase checkout form. However, if you know that you want to buy something it is to your advantage that the item be marked quickly as sold so that no one else can buy it before your order has been received by the exhibitor.

Register as an exhibitorLearn more

Our patient readers should be pleased to hear that we have now set the date for the opening of our first viaLibri Virtual Showcase. You can mark it on your calendar for December 12, 2024 and set your alarm for 15:00 GMT.

The showcase will stay open until December 15 at 22:00 GMT.

Registration for exhibitors is open NOW!

If you are a collector you will, of course, still have more than six weeks to wait, but I’m sure you can find something else to keep you busy until then. If not, I would suggest that you should spend some time adding to your want list and refining your search filters there.

As a potential buyer this could prove especially interesting since our Libribot will also be checking your want list and alerting you to any fresh items of interest the moment the virtual doors open. If you have ever thought about expanding and refining your want list this would be an ideal time to do so.

On the other hand, if you are a bookseller you can now register to become an exhibitor and spend your free time preparing the special items you will be displaying before all the viaLibri users in attendance around the world.

• Learn more about the viaLibri Virtual Showcase.
• Sign up for our mailing list to be the first to hear about new developments.
• Register as an exhibitor.

Something new will be coming soon to viaLibri.

As we all know, one of the unexpected side effects of the recent pandemic was the wave of Virtual Book Fairs arriving in its wake. These were a logical and welcome response to the vacuum that resulted when lockdowns had suddenly erased physical book fairs from the calendars of bibliophiles everywhere.

It seemed obvious to me that a new online bibliophilic marketplace was in the process of being created and, in particular, that viaLibri was in a unique position to host and support it. The benefits and opportunities, for both consumers and vendors, were compelling.

They could not be ignored.

We set to work immediately designing and building our own online platform for virtual bookselling. We wanted something more than just another internet book fair. We wanted something that would fully leverage the power of the internet to provide an online marketplace focused specifically on the needs of bibliophiles, whether buyers or sellers. We wanted something that would be more than just a digital facsimile of a traditional book fair. What we wanted was a Virtual Showcase for old and rare books, enhanced with tools that will, we believe, enable serious collection building in new and exciting ways.

As ever with projects like this, it has taken us much longer than we had planned. New possibilities continued to present themselves. Our vision of what the future of online bookselling could become quickly expanded as we went forward. But a finish line is now in sight.

We are currently completing the final touches before the official launch and we’d like to invite you to join our new viaLibri mailing list, which we have launched today. It will keep you informed of future plans as they are announced. 

Join our mailing list

If you are curious to read some of our previous blog posts regarding this subject you can find them here:

Our thoughts on virtual book fairs